Missing Persons Notification Policy
For Students Residing in On-Campus Housing
The purpose of this policy is to provide guidelines regarding the handling of any residential student who is believed to be missing.
This policy applies to all students of University Housing.
This policy is a direct result of the passing of the Higher Education Act of 2008.
This policy contains the official notification procedures of the University of Georgia for missing students who reside in on-campus housing, in accordance with the requirements of the Higher Education Opportunity Act (HEOA).
This policy is intended to promote the safety and welfare of members of the University community through compliance with the HEOA.
Notification Procedures:If a member of the University community has reason to believe that a student who resides in on-campus housing is missing, he or she must immediately notify the University of Georgia Police Department at 706-542-2200. The UGA Police will make all appropriate notifications, determined by the circumstances of each individual case. UGA Police will generate a missing person report and initiate an investigation.
In addition to registering an emergency contact, students living in on-campus housing may also designate a confidential contact person to be notified in the event that the student is determined to be missing that only authorized campus officials and law enforcement officers in the furtherance of a missing persons investigation may access. Students who wish to designate a confidential contact person may do so by contacting the Community Housing Office that serves the area in which they reside (see Attachment A). UGA Police will notify this individual no later than 24 hours after the student has been determined missing.
In the event a student is determined to be missing for more than 24 hours, regardless of whether a confidential contact person has been registered by the student, the UGPD will notify the student’s emergency contact and enter the missing person on GCIC and NCIC in order for law enforcement officials throughout Georgia and the Southeast to be aware of the circumstances. For missing students who are under the age of 18 and not emancipated, a parent or legal guardian must be notified of the situation, in accordance with HEOA.
The procedures outlined above may be implemented in less than 24 hours after a student has been determined missing if circumstances warrant a faster implementation.
The University of Georgia Police Department
Confidential Contact – Housing Procedures Procedure:
I. Students will be given the opportunity during the time of move-in to designate an individual or individuals to be contacted by the University no more than 24 hours after the time the student is determined to be missing in accordance with the procedures set forth below. A designation will remain in effect until changed or revoked by the student. This information will be maintained in the Community Office of the building where the student is a resident.
In the event a student who is under the age of 18 and is not emancipated is determined to be missing pursuant to the procedures set forth below, the University is required to notify a custodial parent or guardian, in addition to the student’s designated contact, no more than 24 hours after the student is determined to be missing in accordance with the procedures set forth below.
II. Official notification procedures for missing students:
a. Any individual on campus who has information that a resident may be a missing student must notify the UGA Police Department as soon as possible and no later than 24 hours after determining the resident is missing. The UGA Police Department will gather all essential information about the resident from the reporting person and from the resident’s acquaintances. Appropriate campus staff will be notified to aid in the search for the resident. Note: University Housing staff will follow their consult up policy accordingly in this situation.