Consistent with the Clery Act requirements, the UGA Police Department maintains a Daily Crime Log that records, listed by date and time the incident occurred and was reported, all crimes and other serious incidents that are reported to UGA Police. This includes incidents that occur on campus in a non-campus building or property owned or operated by the University or its registered student organizations “in a reasonably contiguous geographic area” on public property within, adjacent to, or immediately accessible from the campus or within UGA Police Department’s patrol jurisdiction. The Daily Crime Log is available for public inspection at the UGA Police Department or online at police.uga.edu/crime-stats/daily-log. The Daily Crime Log is available for a minimum of seven years on the UGA Police Department website. The public may access the most recent approximate six-month period of Daily Crime Logs in the UGA Police Department Records lobby without the need for a request. Any other requests for the Daily Crime Log are fulfilled within two business days.
Additionally, all Clery related documentation is maintained for a minimum of seven years. The Daily Crime Log includes the nature, date, and time the incident occurred and was reported, and general location of each crime, as well as its disposition. The UGA Police Department posts incidents in the Daily Crime Log within two business days of receiving a report of an incident and, in accordance with the Clery Act requirements, may exclude incidents from the log in certain circumstances, particularly in circumstances where inclusion may compromise an ongoing investigation. Limited information may be temporarily withheld if: it could jeopardize an ongoing investigation or the safety of an individual; cause a suspect to flee or evade detection; result in the destruction of evidence; the disclosure is prohibited by law; or the disclosure would compromise the confidentiality of the victim.
Record Keeping
As required by the Clery Act, the University of Georgia retains for at least seven years all records documenting reports of Clery crimes made to the University of Georgia Police Department, other Campus Security Authorities, and local law enforcement. This will include the timely warning determination for each report and, if a timely warning was issued, a copy of that warning. Also retained are records of all crime prevention and educational programming offered across the institution, including but not limited to programming on security procedures, alcohol and other drugs, and sexual violence.
The University of Georgia Police Department retains all entries made in the daily crime and fire log for at least seven years. Copies of these archived entries will be made available for public inspection within two business days of a request.
For a period of seven years, the University will maintain records of:
- Each investigation conducted involving reported sexual misconduct, including any determination regarding responsibility and any audio or audio-visual recording or transcript, any disciplinary sanctions imposed on the Respondent, and any remedies provided to the Complainant designed to restore or preserve equal access to University programs or activities
- Any appeal and the result therefrom
- Any informal resolution and the result therefrom and
- Any supportive measures or actions taken in response to a report or formal complaint under this policy and the rationale for the measure/response.
Preventing Theft
Most crimes reported to the UGA Police involve property rather than personal danger. You can minimize your chances of becoming a victim by remembering that college campuses are not immune to crime. Follow these commonsense rules:
Lock Up!
- Lock your residence hall or apartment door, even when you’re home.
- Lock your car.
- Lock your purse in a drawer in your office.
- Lock your door when you leave, even if only leaving “just for a minute.” It only takes a thief seconds to take something from your room or office.
- Lock your door when you sleep, even in a residence hall. Don’t hide the key to your room or apartment outside. Thieves are more experienced than you at inventing—and discovering—such hiding places.
- Lock your bikes and scooters to an immovable object with a maximum-security bike lock.
Don’t Leave Your Property Unattended…
…in the library, dining hall, classroom, restroom, or any campus facility. Theft of unattended property is easy. If you’re leaving for just a minute, take your things with you.
- Don’t leave notes on your door announcing that you aren’t home.
- Don’t leave laundry unattended.
Identify Your Belongings
Put your name and address on textbooks—inside the cover and on an inside page or two. Engrave a personal code on items that might interest a thief—televisions, phones, headphones, cameras, computers, appliances, sports equipment, bicycles, and anything else that’s portable and valuable.
Record pertinent information on valuable items like description, make, model, serial numbers, personally applied codes, value, and any distinguishing marks or features that would help to identify the item. Keep this document in a safe place, away from the valuables themselves. If property is stolen, your written inventory helps provide a detailed description of what’s missing, and if the property is recovered, the police can identify the owner by the engraved code or other distinguishing features.
Be a Little Suspicious
You may know your neighbors in your residence hall or apartment building are fellow students, but what else do you know about them? Don’t take chances.
- Don’t lend your keys, student ID, or driver’s license to anyone.
- Don’t open a building door for anyone who doesn’t have a key and/or ID card granting access.
- Don’t prop open doors and if you see a door that is propped open, close it.